Company Background
At Brandywine, 'Best of Class' is our mission and our focus in developing, building and managing the nation's most remarkable Class-A office, multi-family and mixed-use properties. We continuously support and give back to the communities in which we live and work. Our mission drives our corporate culture to foster the potential for excellence in every employee.
Our company was founded in 1994 by Jerry Sweeney, who serves as our President and CEO. We are a publicly traded company listed on the New York Stock Exchange (NYSE: BDN) operating in select markets across the nation.
Summary
To perform administrative duties and routines related to the management and operation of Brandywine properties in conjunction with direction from Property Managers.
- Responsible for management of administrative activities involved with Brandywine Properties.
- Maintain an effective and harmonious working relationship with all Brandywine employees.
- Assume additional responsibilities as delegated by the Property Managers.
- Assist Property Managers by maintaining updated and accurate files on all tenant related items including:
- Obtain current tenant and vendor certificates of insurance and verify compliance.
- Manage security access card programming.
- Maintain and keep current all tenant and vendor information.
- Prepare purchase orders and service contracts for contractors to the building, e.g. janitorial, security,engineering.
- Assist Property Manager with new tenant move in packet.
- Monitor and manage tenant maintenance requests.
- Manage AVID invoicing process ensuring recurring invoices are received and processed in a timely manner.
- Order office supplies.
- Act independently but work with the Property Manager in providing timely, positive responses to tenant email / phone requests.
- Assist Property Managers in maintaining positive tenant relations programs assuring good public relations and tenant satisfaction programs are in place.
- Assist Property Managers in planning tenant events (e.g., blood drive, ice cream social).
- Maintain a professional appearance and demeanor at all times while in the building. Cheerfully aid and assist tenants with problems when they arise.
- Performs other site or department specific duties as assigned.
This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience
- Three to five years related experience and/or training; or equivalent combination of education and experience.
- Proficient in Word, Excel, PowerPoint, and Microsoft Outlook.
Language Skills
- Ability to write reports, business correspondence, and procedure manuals.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
- Ability to calculate figures and amounts such as discounts, interest, sales tax and percentages.
- Ability to apply concepts of mathematics.
Reasoning Ability
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Requirements (per Osha)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Frequent: Standing; sitting; walking; talking; hearing; using close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Occasional: Use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY INDIVIDUALS ASSIGNED TO THIS POSITION. THEY ARE NOT INTENDED TO BE AN EXHAUSTIVE LIST OF ALL DUTIES, RESPONSIBILITIES, AND SKILLS REQUIRED OF PERSONNEL SO CLASSIFIED.
