Job Summary
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for processing documents (scanning them into our system and picking up/dropping off to various local clients) and facilitating communication among team members. This role requires strong time management skills, attention to detail and a commitment to providing excellent customer service. The Administrative Assistant will play a crucial role in maintaining office efficiency and supporting overall operations. This role will involve driving two to three times per week.
Key Responsibilities:
- Document Processing: Organize, track, and maintain plan submissions, revisions, and approvals. Ensure that plans are scanned into proper software.
- Coordination: Communicate with office staff to coordinate the pick-up/drop off of plans to various clients.
- Customer Service: Respond to phone calls and inquiries related to plan submissions, approval processes, and code requirements.
- Administrative Support: Provide general administrative assistance to office staff.
Qualifications
- Experience in an office environment.
- Driver's License Required
- Strong clerical skills with attention to detail.
- Excellent time management abilities to prioritize tasks effectively.
- Familiarity with customer service principles and practices.
- Strong communication skills, both verbal and written, with an emphasis on phone etiquette.
- Ability to work independently as well as part of a team in a fast-paced environment.
Working Conditions:
- Full-time position.
- Office environment with site visits two times per week.
We encourage candidates who are proactive, organized, and eager to contribute to our team's success to apply for this exciting opportunity.
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: In person
