Are you a proactive, high-performing Executive Assistant looking for your next long-term home? If you thrive in a fast-paced environment, love being the right hand to an executive, and enjoy wearing many hats to help drive success, this could be your next home!
Join a leading specialty subcontractor known for its stellar reputation, top tier benefits and incredible team culture!
Govig – Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an Executive Assistant for the largest commercial subcontractor in the Southwest.
About the company. Founded in 1984, our client is a specialized contractor with operations across 7 western states known for quality workmanship, exceptional performance, and unparalleled client satisfaction. As an Employee Stock Ownership Plan (ESOP) company, our client has built their reputation over several decades on providing outstanding solutions and the highest quality work on every project.
About the position. The Executive Assistant will serve as a key point of contact, both internally and externally, and will play a critical role in ensuring the executive’s time is optimized, priorities are managed, and key initiatives are executed with precision. This role requires strong judgment, discretion, and the ability to thrive in a fast-paced environment. Responsibilities will include, but are not limited to:
- Serve as a trusted partner, maintaining confidentiality and professionalism in all situations
- Manage the VP’s calendar, including scheduling meetings, site visits, travel arrangements, and time blocks.
- Coordinate and schedule recurring one-on-one meetings with team members to foster communication and feedback.
- Prioritize appointments based on urgency and relevance.
- Record approved direct report vacation time on the VP’s calendar for visibility.
- Maintain consistent daily communication with the VP to review priorities and address urgent matters.
- Draft, review, and manage executive correspondence including emails, reports, and memos.
- Monitor incoming communications and flag critical messages requiring the VP’s immediate attention.
- Organize and coordinate internal and external meetings, ensuring all materials and agendas are prepared in advance.
- Arrange catering for meetings and events, considering dietary preferences and requirements.
- Record detailed meeting minutes and track follow-up items to ensure completion by designated deadlines.
- Assist in monitoring project timelines, deliverables, budgets, and key milestones.
- Prepare routine status updates and executive-level reports highlighting progress, concerns, and next steps.
- Support data collection and analysis to aid executive decision-making.
- Assist in tracking departmental budgets and maintaining accurate financial records.
- Collect and organize credit card receipts for monthly reconciliation.
What you need. To be a hero in this organization, the Executive Assistant will have:
- 3–5 years of experience in administrative support, ideally supporting senior executives
- Excellent written and verbal communication
- Time management & organization
- Attention to detail
- Strong problem-solving abilities
- Tech-savvy – proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), Google
- Workspace, and scheduling software
Have we sparked your interest? Ignite your career and apply today for a confidential conversation!
