Real Estate Administrative Specialist

Full-time • La Quinta, California, United States • $22 - $24 / hour • 3w ago

Overview
We are seeking a motivated and detail-oriented Real Estate Assistant to join our dynamic team. The ideal candidate will play a vital role in supporting our real estate operations, ensuring that all administrative tasks are handled efficiently.

Our Company is a leading real estate group specializing in luxury properties, providing exceptional service to our clients. We are looking for a highly organized and detail-oriented **Real Estate Marketing & Office Assistant** to support our dynamic team.

This position requires strong organizational skills, excellent communication abilities, and a passion for providing exceptional customer support. If you thrive in a fast-paced environment and are eager to contribute to the success of our real estate team, we encourage you to apply.

Responsibilities

**Key Responsibilities**

**Marketing & Branding Support**
- Assist in developing and executing marketing campaigns for listings, social media, and email newsletters.
- Manage social media accounts (Facebook, Instagram, LinkedIn, etc.) by creating and scheduling engaging content.
- Design property brochures, flyers, and promotional materials using Canva, Adobe Suite, or similar tools.
- Maintain and update company websites and online listings (MLS, Zillow, Realtor.com, etc.).
- Coordinate professional photography, videography, and virtual tours for property listings.
- Track marketing analytics and provide insights to optimize campaigns.

**Office Administration & Client Support**
- Maintain organized digital and physical filing systems for contracts, client information, and property details.
- Schedule appointments, meetings, and property showings for agents and clients.
- Assist in preparing contracts, listing agreements, and disclosure forms.
- Ensure smooth daily office operations, including managing supplies, answering calls, and responding to inquiries.
- Provide outstanding customer service to clients, vendors, and business partners.

**Transaction Coordination & MLS Management**
- Enter and update listings in MLS with accuracy and efficiency.
- Track deadlines and ensure compliance with contract requirements.
- Communicate with lenders, escrow officers, and clients to facilitate smooth transactions.
- Prepare reports and presentations for team meetings and client updates.

**Qualifications & Skills**
- **Highly organized**, detail-oriented, and able to manage multiple tasks efficiently.
- Strong written and verbal communication skills.
- Experience in real estate marketing, office administration, or a related field preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and CRM software.
- Familiarity with Canva, Adobe Photoshop, or other design tools is a plus.
- Knowledge of MLS platforms and real estate transaction processes is an advantage.
- Social media management experience is preferred.
- Ability to work independently while being a team player.

**Benefits**
- Competitive salary based on experience.
- Opportunities for growth within a high-performing real estate team.
- A dynamic and supportive work environment.

If you are a detail-oriented professional with a passion for marketing and organization, we’d love to hear from you! **Apply today** by sending your resume and a cover letter to:

Experience

Proven experience in an administrative role or as a personal assistant is preferred.
Real Estate Experience or License
Strong computer literacy with proficiency in MAC and data entry software.
Familiarity with QuickBooks is a plus but not mandatory.
Exceptional organizational skills with the ability to manage multiple tasks effectively.
A proactive attitude towards problem-solving and a commitment to delivering high-quality service.

If you are ready to take on this exciting opportunity as a Real Estate Assistant, we look forward to receiving your application. Join us in making a difference in the real estate industry!

Job Types: Full-time, Part-time, Contract

Pay: $22.60 - $24.41 per hour

Expected hours: 40 per week

Benefits: