Administrative Assistant

Full-time • Remote (San Luis Obispo, California, United States) • $65k - $72k / year • 4w ago

We are a software company looking for a bright and driven administrative assistant to join our accounting and human resources teams.

The ideal candidate will be a natural problem solver who can both anticipate and resolve issues by gathering all necessary information and applying critical thinking, as well as a highly motivated team player who approaches both customer service and intra-office interactions with maturity and tactful honesty.

Our company develops and sells high-end professional design software – specifically, add-on programs for AutoCAD, SketchUp, Revit, and Rhino – to landscape architects, irrigation designers, architects, and engineers. We started as a father-son duo working out of a garage and now have the best-in-class software used by thousands of professionals in dozens of countries, served by a growing staff of more than 40 employees.

We have listened to our employees following the pandemic, and all positions are permanently remote. We do still maintain a small office in San Luis Obispo, and it would be nice if you are located within driving distance for the occasional meet-up or trade show preparation, but it is not a requirement. We currently have staff scattered across twelve states, and have made permanent work-from-home status excel as we continue to create excellent software and offer unparalleled support.

Requirements:

Computer literate.
Team player.
Self-motivated.
Able to multitask effectively.
Microsoft Excel knowledge.
Strong written and oral communication skills.
Open to constructive feedback.
Candidates must be patient, extremely organized, meticulous, detail-oriented, with a high level of critical thinking.
Professional phone etiquette.
At least 2 years of relevant experience.
Applicants must reside in and be legally authorized to work in the United States.

Responsibilities:

Monitor multiple email inboxes.
Assist in registering tax accounts with states.
Payroll-related tasks.
Process and verify employee timesheets and attendance records for part-time employees.
Update and manage all employee details changes for health insurance, vision, direct deposit forms, state and federal taxes, and 401(k) accounts.
Handle payroll-related inquiries from employees.
Ensure compliance with labor laws and company policies.
Assist with tax filings, benefits deductions, and garnishments.
Support HR with onboarding and payroll setup for new hires.
Maintain confidentiality of payroll information.
Assist in audits and compliance reviews.
Process and update employee 401(k) contributions and loans.
Ensure timely and accurate 401(k) deductions from payroll.
Reconcile and submit 401(k) contributions to the plan provider.
Ensure accurate deduction of benefit premiums from employee paychecks.
Communicate benefit changes and updates to employees.
Process and track dental reimbursement claims for employees.
Additional admin tasks as needed.