Administrative Assistant (Remote – Preferably Local to Atascadero, CA)

We are seeking a detail-oriented and organized Administrative Assistant to join our team in a part-time, work-from-home capacity. This role requires 20-25 hours per week, with a routine schedule preferred, though we can offer some flexibility.

While this is a remote position, we prefer candidates who reside near Atascadero, CA, as occasional in-person tasks may be required. The ideal candidate will have a professional, quiet, and distraction-free workspace at home. They must also provide their own computer, preferably equipped with dual monitors for maximum efficiency.

If you are a self-motivated professional with excellent communication skills and the ability to manage multiple tasks independently, we encourage you to apply!

Key Responsibilities:

Administrative Support: Manage emails, organize schedules, coordinate meetings, and maintain client and project records.
Project & Job Tracking:
Oversee projects from initial estimates to completion using a project management platform, including preparing estimates using takeoff software.
Track project progress, organize documentation, and ensure efficient scheduling and communication.
Manage budgets, estimates, invoices, and change orders.
Monitor labor hours and job assignments for accuracy.
Assist with project billing, scheduling, and reporting key performance metrics.
Bookkeeping & Financial Tasks: Maintain financial records, track expenses, verify time entries, and assist with payroll processing.
Marketing & Social Media Management: Create and schedule social media posts, manage online content, update the company’s Google Business Profile, and assist with marketing strategies.
Client Communication & CRM Management: Maintain accurate customer records, manage communications, and track key business performance metrics.

Ideal Candidate Qualifications:

Experience: At least 2 years in an administrative role, preferably in construction, trades, or a related field.
Technical Skills: Knowledge in QuickBooks, Google Drive, Microsoft Office Suite, and project management or CRM software (e.g., JobTread, Zoho CRM).
Basic Bookkeeping Knowledge: Familiarity with financial record-keeping, invoicing, and expense tracking.
Organized & Detail-Oriented: Ability to multitask, prioritize responsibilities, and maintain accuracy in tracking financial and project details.
Self-Motivated & Independent: Able to work with minimal supervision, take initiative, and problem-solve effectively.
Marketing & Content Creation: Experience with social media management, content writing, and basic photo or video editing is a plus.

Work-From-Home Requirements:

A quiet, professional, and distraction-free workspace
A reliable computer (dual monitors preferred for efficiency)
A stable internet connection

If you are an organized, tech-savvy, and self-driven professional looking for a flexible, part-time role, we encourage you to apply!

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 25 per week

Benefits:

Flexible schedule

Schedule:

Monday to Friday
No weekends

Application Question(s):

Do you have a professional, quiet and distraction-free area that you can work from? Do you have dual screen monitors? Tell us about your work space.

Work Location: Hybrid remote in Atascadero, CA 93422

Copher Tile & Stone

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