Overview:
We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant to support a busy and dynamic real estate broker. This is a key role that helps drive growth, streamline operations, and enhance company culture. The ideal candidate is a self-starter who thrives in a fast-paced environment and is comfortable managing a wide variety of tasks, from recruiting support to event coordination.
Key Responsibilities:
- Make recruiting calls and schedule appointments for the broker
- Maintain and manage the broker’s calendar, including meetings, trainings, and recruiting interviews
- Coordinate and maintain a company-wide training calendar
- Organize internal company events, team-building activities, and Agent appreciation events
- Prepare presentations, documents, and reports as needed
- Prepare and organize documents for meetings, ensuring all materials are available and accurate.
- Assist in managing agent communications, emails, and follow-ups
- Handle incoming calls with excellent phone etiquette, directing inquiries as necessary.
- Track deadlines and ensure timely completion of tasks
- Support marketing efforts, including listing packages, recruiting packages, email campaigns, and social media scheduling
- Coordinate and maintain back-end tech platform
- Act as liaison between broker, agents, management and vendors
Qualifications:
- Previous experience as an executive assistant, office manager, or coordinator—real estate or escrow background preferred
- Excellent organizational and time management skills
- Strong written and verbal communication
- Comfortable making outbound calls and managing professional conversations
- Proficient in Adobe, Microsoft Office, and CRM platforms
- Professional, dependable, and able to maintain confidentiality
- Experience planning and coordinating events is a plus
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity as an Executive Assistant.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Schedule:
Work Location: In person
