GI Lab Senior Administrative Assistant

Los Angeles, California, United States • $26 - $39 / hour • 2d ago

Job Description

Would you like to be part of a team of colleagues that employs pioneering, innovative techniques to treat a variety of conditions with less risk, less pain and as little stress as possible? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! We would be happy to hear from you.

Cedars-Sinai has been recognized as #1 in California and eight years in a row on the “Best Hospitals” Honor Roll by U.S. News & World Report, 2023-24!

What Will You Be Doing in This Role?

The Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries. This role will support GI Lab staff of over 80 staff members and leadership team.

Primary Duties & Responsibilities:

Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
Distributes and disseminates information within the department and/or unit.
Orders supplies and arranges for equipment maintenance.
Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
Establishes and maintains an internal filing system.
May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG timecard editor within the department and or unit.
May manage payroll submission

Qualifications

Education:

High School Diploma/GED, (Minimum)

Work Experience:

2 years Office and administrative experience (Minimum)

Proficient use of MS Office Suite Applications

Experience with Epic & RedCap Preferred

Req ID : 8802
Working Title : GI Lab Senior Administrative Assistant
Department : GI Lab
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $26.32 - $39.48