The Executive Assistant will support both Managing Directors, Global Heads of Strategic Capital in San Francisco, CA. In this high-profile role, the successful candidate must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.
Key responsibilities include:
- Organize and manage calendar for multiple managing directors; includes making appointments, resolving overlapping commitments and prioritizing the most sensitive matters.
- Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials.
- Collect and prepare information used for presentations/meetings for senior leadership and department staff.
- Manage and reconcile monthly expense reports, prepare and track group budgets.
- Process invoices, research and trace payments with the Accounting team.
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
- Manage the collection of quarterly department reporting and department-specific surveys.
- Book and manage travel, including heavy international travel.
- Answer phones, screen incoming calls, and redirect requests for department heads.
Building blocks for success
Required:
- 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large-sized organization.
- Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams).
- Advanced analytical inclination, specifically related to budgets & projects.
- Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests.
- Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
- Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive.
- Detail-orientated with strong planning, organizational and time-management skills.
- Ability to work well under pressure and occasionally work overtime.
- Flexibility and the ability to change directions quickly.
Hiring Salary Range of Salary Range of $40.85 – $59.13/hourly (annualized $84,968-$123,000). Compensation package (including bonus) be determined by the candidate’s education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
Job Type: Full-time
Pay: $85,000.00 - $123,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
Experience:
- Corporate Travel: 5 years (Required)
- C-Level Executive Assistant: 5 years (Required)
- Expense Reporting: 5 years (Required)
- Corportate Communication Creation: 5 years (Required)
Ability to Commute:
- San Francisco, CA 94109 (Required)
Work Location: In person
