Administrative Assistant, A&R

Full-time • Santa Monica, California, United States • $49k - $70k / year • 1w ago

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

How we LEAD:

Island Records is currently seeking a dynamic A&R Assistant to provide support to numerous Senior Leaders. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive will be required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you’ll CREATE:

Extensive travel and meeting coordination
Maintaining high-demand schedules and calendars
Partnering with other assistants as needed
Meeting of guests and help with general queries
Monthly Expenses reconciliation and processing
Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking
Special project coordination requiring follow-up and meeting of deadlines
Organization and delivery with production to collect music, files, lyrics, masters, etc.
Coordination and delivery of ATMOS mixes
Ticket coordination with company buyer
Some A&R duties may apply: Research and compile data reports when necessary (Industry Genre Reports, Shazam Reports, Miscellaneous trend reports as required/requested)
Additional duties as assigned

Bring your VIBE:

Bachelor’s degree preferred
Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management
Ability to interact comfortably and effectively with external partners and clients
Possess strong attention to detail, problem solving and organizational skills
Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required
Proactive in determining roadblocks
Must have excellent verbal and written communication skills
Ability to work under high pressure and speed
Must have the ability to build collaborative relationships
Ability to keep information highly confidential
Flexible and able to multi-task

Perks Playlist:

Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
Comprehensive medical, dental, vision, and FSA options, as well as:
- 100% coverage for out-patient mental health services
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- A lifetime fertility support allowance of $30,000 to plan participants
- Student Loan Repayment Assistance and Tuition Reimbursement
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

Variety of ways to prioritize much-needed time away from work including:
- Flexible Paid Time Off (PTO) for exempt employees
- 3-weeks PTO for non-exempt employees
- 2-weeks paid Winter Break
- 10 Company Holidays (including Juneteenth and Wellbeing Day)
- Summer Fridays (between Memorial Day and Labor Day)
- Generous paid parental leave for every type of parent

Check out our full overview of benefits on the

Perks Playlist page

of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster:

English / Spanish

E-Verify Right to Work Poster:

English

Spanish

Job Category:

A&R

Salary Range:

$24,935 - $48,600

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.