Company Description
Gould Group Investment Real Estate is a boutique commercial brokerage specializing in the acquisition, sale, and exchange of multifamily investment properties across Southern California. We pride ourselves on delivering white-glove service to private investors through market expertise, transparency, and a relentless commitment to client success. Our services include brokerage advisory, asset valuations, market research, strategic marketing, and transaction management.
Position: Executive Assistant to Broker
Location: On-site – Newport Beach, CA
Employment Type: Full-Time
Role Description
We’re looking for a proactive and detail-oriented Executive Assistant to support the lead Broker in all aspects of daily operations, transaction coordination, and client communications. This role is pivotal in helping the brokerage run smoothly, ensuring follow-up on active deals, preparing marketing materials, managing calendars, and maintaining a high level of responsiveness with clients and team members.
Key Responsibilities
- Provide administrative support to the Broker
- Assist in preparation of listing packages, BOVs, and client reports
- Help coordinate escrows, track deadlines, and follow up with vendors (escrow, title, lenders, etc.)
- Manage CRM and client database with timely updates and notes
- Support property marketing initiatives, including signage, flyers, email campaigns, and listing platforms
- Conduct light market research or data pulls (CoStar, MLS, public records)
- Serve as a liaison with clients, brokers, and service providers
- Ensure transaction files are complete and compliant
Qualifications
- 2+ years of experience in real estate, brokerage, or a high-paced executive support role
- Strong organizational skills and a high attention to detail
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, Google Workspace, CRM tools (e.g., Salesforce, HubSpot), and Dropbox
- Ability to manage multiple tasks and timelines with urgency and professionalism
- A real estate license is preferred (or willingness to obtain within 6 months)
- Bachelor’s degree in Business, Real Estate, or related field is a plus
