“Every person deserves compassion, dignity, and the safety of a place to call home.”

Homelessness is the largest social and public health crisis in California. Illumination Foundation (IF) is a growing non-profit organization dedicated towards disrupting the cycle of homelessness by providing targeted, interdisciplinary services in our recuperative care centers, emergency shelters, housing services and children's and family programs. IF currently has 13+ facilities with 22+ micro-communities scattered across Orange County, Los Angeles County and the Inland Empire.

Job Description

The Accounts Payable will primarily serve as support to the finance department for the organization’s finance functions and help ensure that the basic operations run effectively and efficiently. They will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices. This will include preparing periodic financial reports, assisting with audit preparation, and performing other general financial functions. Additionally, they will support general operations as necessary.To be successful as an Accounts Payable Specialist, you should be able to investigate and resolve AP issues and ensure strict compliance with company and regulatory standards. Be able to work independently and make sound decisions around calculating, processing, and auditing all facets of the AP and Expense reporting process. As the Accounts Payable Specialist, you should have excellent written and verbal skills and a high numerical aptitude along with maintaining a high aptitude of discretion with sensitive information.

The pay range for this position is$24.00 - $25.00per hour, depending on experience.

Responsibilities

Reconciles processed work by verifying entries and comparing system reports to balances
Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries
Processes vendor invoices; verifies federal ID numbers; schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; ensures credit is received for outstanding memos; issue stop-payments or purchase order amendments
Processes internal AP checks and communicates to staff when ready for pick-up
Verifies vendor accounts by reconciling monthly statements and related transactions
Ensure that all vendor files are maintained and updated with current contracts, W9’s, and payment information
Manages and disburses petty cash by recording entry; verifying documentation
Manages departmental credit cards, checking them out to employees, recording and reconciling transactions, and making credit card payments on time
Updates ACH filters and uploads positive pay information to online systems
Reviewing invoices and check requests
Sorting and matching invoices and check requests
Setting invoices for payment
Processing check requests
Reconciliation of payments
Monitoring accounts to ensure payments are up to date
Resolving invoice discrepancies
Vendor file maintenance
Corresponding with vendors and responding to inquiries
Producing monthly reports
Assisting in month end closing
Other Ad Hoc duties as requested

Preferred Experience/ Minimum Qualifications

Required:

Two plus years of AP processing experience preferred
Experience using QuickBooks, ERP, and electronic invoicing system or similar financial software
Outstanding interpersonal team, and customer service skills; projecting a positive, supportive attitude
Professional demeanor, tact, poise, and excellent interpersonal skills
Ability to work well with all levels of internal management and staff, as well as with external customers
Flexible; can change focus and priorities easily; able to prioritize and multi-task in a fast-paced, deadline-driven environment
Must be a self-starter who is able to resolve problems with minimal supervision
Ability to handle confidential material in a professional manner
Accuracy, thoroughness, exceptional follow-through, and attention to detail
Superior written, verbal, and interpersonal communication skills
Advanced MS Office skills (Word, Excel, Outlook)
Professional, organized, detail-oriented, and customer service oriented
Ability to appropriately handle confidential information and maintain confidence
Working knowledge of GAAP basic accounting principles and practices
Excellent communication and interpersonal skills
Strong organizational and time management skills
High numerical aptitude
Detail-oriented

Benefits

Medical Insurance funded up to 91% by Illumination Foundation (Kaiser and Blue Shield), depending on the plan
Dental and Vision Insurance
Life, AD&D and LTD Insurance funded 100% by Illumination Foundation
Employee Assistance Program
Professional Development Reimbursement
401K with Company Matching
10days vacation PTO/year
6 days of sick pay/year
Potential eligibility for the Public Service Loan Forgiveness Program (PSFL) for federally qualified loans

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