Job Description
The Administrative Assistant will provide support to the Vice President of Global Store & Brand Experience and the broader team as needed. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. Responsibilities will also include supporting departmental operations, special projects and additional duties deemed necessary to support divisional goals. Additional responsibilities are outlined below.
- Provide administrative support to the Vice President, including strategic calendar management to ensure daily set up for success of the VP (e.g. time between meetings, prep needed for various presentations, prioritize meeting requests, etc.)
- Serve as the first-line contact for the VP ensuring that all inquiries are dealt with discretely and professionally, coordinating meetings, conference calls, etc.
- Coordinate several major executive meetings, accommodating various schedules
- Book comprehensive domestic and international travel. This includes but is not limited to coordinating trip planning for multiple travelers and expediting immigration related paperwork for multiple countries, as well as booking flights, cars, reservations, etc.
- Regularly completes expense reporting/reconciliation via the Expense Visor system
- Send communications to department staff and leaders from the Vice President
- Provide support with presentations. Create and compile detailed Excel and Powerpoint documents for leadership and general internal and external meetings; ensure that there are printed copies
- Submit and follow-up on IT and facilities requests for the Store & Brand Experience team
- Ensure functionality of printers, fax, copiers, scanners
- Ship materials (presentation materials, client gifts, etc.) as needed
Required Qualifications:
- At least 4+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment
- Strong interest in developing leadership skills
- Excellent organization skills
- Exposure to art, galleries and events
- Business writing & verbal communication skills
- Diplomatic communication skills
- Deadline driven with flexibility and superior organization skills
- Quick to adjust to changing priorities
- Demonstrated interest in learning creative communication and operations management
- Experience overseeing executive calendar management and travel
- Shown mastery in Microsoft Office Applications with an emphasis on Powerpoint and Excel
Preferred Qualifications:
- Bachelor's degree
- Experience working in a corporate environment, preferably at an architecture firm or creative organization
The hiring range for this position ranges from $27.71 - $37.49. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
Tiffany & Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We’re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Tiffany employees are eligible for comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
