Job Title: Accounting Administrative Assistant
Reports to: Staff Accountant
Days/Hours: M-F, 8 am to 5 pm
Compensation Type: Non-Exempt / Hourly, Full-time
Location: Santa Rosa, CA
DESCRIPTION
About the Company:
PFARMEE Inc. is a professional services company that provides skilled team members to a group of companies collectively referred to as The Pasta Farm. The team is of like-minded individuals who are passionate about cultivating and producing the best sun-grown cannabis in the world. We love agriculture because of its connection to the land and seasons. We are a Santa Rosa based company seeking an energetic person that loves farming and cannabis to join as Accounting Administrative Assistant .
About the Opportunity:
The Accounting Administrative Assistant will undertake a variety of Accounting administrative duties. The Accounting assistant's duties involve a wide range of support activities inside our Accounting department.
Duties will be focused on:
- Accurate and timely processing of bookkeeping information.
- Must have the ability to execute detailed tasks efficiently in a dynamic, friendly workplace.
- An important part of your role will be to support the accounting department in organization and accurate data entry.
This position will be located on-site at our Santa Rosa location. This position is regular Non-Exempt / Hourly, Full-time, and reports to the Staff Accountant .
KEY RESPONSIBILITIES
Duties and Responsibilities:
- Perform AP/AR data entry and maintain accurate tracking of financial transactions.
- Research and resolve discrepancies with vendors on invoices and payments.
- Organize and file invoices and other related documentation.
- Assist with account reconciliations and monthly general journal entries.
- Support annual insurance renewals and audits.
- Enter and manage bills in the accounting system.
- Process bank deposits and print checks as needed.
- Assist with online bill payments and manage monthly expense reports.
- Contribute to ad hoc projects as assigned.
REQUIRED EDUCATION AND EXPERIENCEQUALIFYING SKILLS:
Education & Experience:
- Associate Degree (Preferred)
- QuickBooks: 1-2 years (Preferred)
- Bookkeeping: 1-2 years (Preferred)
- In-person office work setting
- Must be at least 21 years of age.
- Background check required.
- US work authorization (required).
Skills and Proficiency:
- Must have experience with assisting the operations of a multifaceted small business office
- Strong organizational, problem-solving, and analytical skills; able to manage projects, priorities, and workflow
- Ability to work efficiently and independently and maintain confidentiality
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
- Must be proficient with intermediate to advanced computer skills in the following: Quickbooks online, MS Word, Excel, Outlook, and Google Workspace. Experience with Metrc is a plus
- Professional communication skills
- Highly organized with excellent attention to detail
- Readiness to troubleshoot and problem-solve
- Willingness to pitch in to help others when needed
- The highest degree of integrity and honesty
- Good judgment with the ability to make timely and sound decisions
WORK ENVIRONMENT & PHYSICAL DEMANDS
While performing the duties of this job, the employee is frequently required to do the following:
- Constant exposure to fine particulate cannabis plant material as airborne particles
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
- Must be able to access and navigate each department at the organization's facilities including stairs and controlled-access environments
- Occasionally moves boxes or equipment up to 50 pounds
- Constantly works in an indoor office setting
- Occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Regularly ascends/descends stairs to the office area.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- The ability to observe details at close range (within a few feet of the observer) and fine print documents or presentation screens.
Work Environment:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
- Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.
- Active open space office layout and atmosphere requiring the ability to work undistracted
- May be subject to the noises, cold, and odors of a functioning processing warehouse and/or farm
- May spend time in cold areas and noisy processing areas moving to the office area
- Daily exposure to machinery noise, and extreme heat/cold
EXPECTED HOURS OF WORK This is a full-time position. Scheduled hours are subject to change depending on seasonal demands. Overtime, weekend work, and 8-10 hour days will be required seasonally.
Classification: Non-Exempt / Hourly, Full-time
SALARY DESCRIPTION
- Competitive salary based on experience.
- Comprehensive benefits package, including health insurance, retirement plans, and paid time off.
- Opportunities for professional development and career advancement.
: $27.00 per hour, depending on experience.
EMPLOYEE BENEFITS include vacation time, paid holidays, 401k, and medical allowance (for full-time employees).
PFarmEE Inc. is an Equal Opportunity Employer, and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Job Type: Full-time
Pay: From $27.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
Work Location: In person
