Operations Support Specialist

Full-time • Irvine, California, United States • $26 - $33 / hour • 1w ago

Aperto Property Management, Inc. (Aperto) is more than just a property management company—we are a team dedicated to excellence in the multifamily housing industry. Specializing in both conventional and affordable housing, our mission is clear: to set the gold standard in apartment management across the U.S., providing exceptional service, quality management, and superior results for our clients and residents.

What We Offer:

Joining Aperto means becoming part of a company that values innovation, collaboration, and expertise. As a key player in our technology and operations team, you’ll have the opportunity to support critical property management functions through Yardi software solutions. We provide a dynamic work environment where problem-solving and efficiency are highly valued, ensuring you have the tools and support to excel.

Why You’ll Love Working Here:

Career Growth: Expand your expertise in Yardi and property management technology.
Work-Life Balance: Enjoy generous paid time off and a supportive work environment.
Comprehensive Benefits: Full medical, dental, vision, and life insurance, along with long-term disability, a 401K with company match, and more.
Collaborative Culture: Work with a dedicated team that values problem-solving, efficiency, and continuous improvement.

About the Role:

We're seeking An Operations Support Specialist in property management to join our team in Irvine, CA. This role performs a diverse range of specialized technical duties in support of operations. They have an in-depth knowledge of service operations and processes in the assigned area. Their key responsibilities include managing day-to-day operations, leading teams to meet targets, and overseeing specific areas such as sales or customer service. They play a critical role in ensuring the organization's smooth and efficient functioning by providing administrative and technical support to the operations team.

If you have excellent organizational skills, and the ability to work independently in a fast-paced environment , Aperto is the perfect place for you!

What You’ll Do:

Provides administrative support to ensure efficient operation of the office.
Responsible for maintaining the accuracy and timely reporting of information both internally and externally.
Regularly follows up on deadlines and communicates with stakeholders in accordance with the Company's mission, vision, and objectives.
Responsible for completing assigned projects on time and providing regular updates to senior leadership.
Represent the company in a highly professional manner when interacting with onsite associates, agencies and clients during audits, training and property operations.
Be able to manage multiple projects simultaneously and prioritize tasks effectively.
Exhibits polite and professional communication via phone, e-mail, and mail.
Strong customer service & communication skills to operate with other departments & external partners effectively.
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Monitoring and analyzing performance data: They use performance data to identify trends and issues and make recommendations for improvements.
Assist in the coordination of company and holiday events, corporate gift ordering and logistics.

What We’re Looking For:

High school diploma or equivalent education required
Property Management experience or multi-site experience preferred
5 years of Administrative Assistance experience required
Yardi software experience, a plus
Knowledge of office management systems and procedures
Exceptional customer service standards, in person, by phone and electronically
Ability to support and prioritize multiple deliverables
Excellent business acumen
Ability to adapt to changes in processes and systems and be able to work well under pressure.
Well-organized and able to manage their time effectively.
Ability to clearly communicate and connect with employees, clients and executives to drive initiatives
Resourceful, “Outside the box” thinker.

If you’re looking for an exciting opportunity to apply your expertise and contribute to a growing, innovative property management team, Aperto is the perfect fit for you. Apply today and be part of a company that values efficiency, problem-solving, and continuous learning!

Apply Now and discover why Aperto is the place for property management professionals who want to make a real impact!

Aperto Property Management, Inc. is an equal opportunity employer. iCalBRE Broker License Number 02042194.

Job Type: Full-time

Pay: $26.00 - $33.00 per hour

Expected hours: 40 per week

Benefits: