Job Title: US HR Generalist – 1
Location: New York, NY 10281
Duration: 2+ Months
Work Arrangement: Hybrid required 3 days a week in office
Schedule Hours: 9am - 5pm, Monday-Friday
Pay Rate: $25.64/hr.
Job Responsibilities:
- Administering all activities in a timely manner related to the U.S. Contingent Worker population including:
- Conducting and adjudicating background checks.
- Facilitating all onboarding requirements leading up to the new joiners first day.
- Completing offboarding processes.
- Tracking and updating various internal databases
- Assisting employees and managers as the main point of contact for any of their inquiries as well as providing support for escalated inquiries or concerns
- Assisting Hire & Onboarding team with weekly tasks and offer letters where applicabl
- Monitoring all incoming physical mail daily within the Human Resources office and distributing to the appropriate team members according to subject matter.
- Assist with special projects and initiatives across other HR disciplines.
- Maintaining the security access and schedule associated with the Wellness Room
- Responds to general employee inquiries within HR Case Management system within established Service Level Agreement (SLA) timelines.
- Liaising with our Facilities team regarding the Bank’s offsite storage for historic employee data, requesting retrieval of and initiating new storage requests.
- Ensuring that all onsite HR materials are stored properly, and raising the need to replenish any stationary, branded material, office supplies, etc. based on inventory.
- Work with multiple stakeholders on a daily basis both locally and globally including but not limited to Talent Acquisition, Hiring Managers, HR Operations, HR Business Partners, Immigration Counsel, Legal, Compliance, and external vendors.
- Ensures proper usage of desktop procedures, standard operating procedures, knowledge management and case management systems to effectively respond to, document and monitor service and transactional requests.
- Seeks opportunities to improve operational effectiveness and proposes recommendations to management.
- Additional ad-hoc duties and projects as they arise based on team needs and priorities.
Degrees or certifications:
- Bachelor's degree in a related field
Must have Skills:
- 1-2 years of prior administrative experience (preferably in an HR capacity)
- Well-versed in Excel (VLOOKUPs, Pivot Tables, handling multiple files with large data)
- Exceptional written and verbal communication skills
- A high-achieving work ethic, actively identifying opportunities for process improvement
- Ability to manage multiple priorities in a fast-paced environment
- Attentive to details and deadlines
Nice to haves:
- Prior experience working in the Financial Services industry
Soft Skills:
- Exceptional written and verbal communication skills
- A high-achieving work ethic, actively identifying opportunities for process improvement
- Ability to manage multiple priorities in a fast-paced environment
- Maintaining a curious mindset, always willing to learn new information
- Interest in a career in Human Resources
- Proven teamwork capabilities
- Sound judgment and problem-solving skills
- Strong relationship management and interpersonal skills
About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.
California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.
LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.
At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws.
