Administrative Assistant, Executive Operations

Full-time • San Ramon, California, United States • $36 - $42 / hour • 2w ago

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be among the top 20 largest accounting and consulting firms in the nation and one of the best places to work. We offer a collaborative community where your ideas are valued, your skills are developed, and your professional network expands. At Armanino, we recognize that work is just one part of life, which is why we foster an environment where your passions, career, and personal life can thrive together.

This role provides critical administrative support to Partners and Executives, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.

Job Responsibilities

Manage complex calendars, coordinate meetings, and schedule appointments.
Arrange travel and conference registrations.
Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
Process expense reports accurately and in a timely manner.
Serve as the first point of contact for visitors and manage incoming/outgoing communications.
Provide event planning support for internal and external meetings.
Assist with special projects, ensuring confidentiality and discretion.

Requirements

High School Diploma/GED
Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Experience with Workday, Egencia, or similar expense and travel platforms.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent communication and interpersonal skills.
Ability to work independently, exercise discretion, and maintain confidentiality.
Comfortable supporting Executives across multiple time zones.
Flexible and adaptable in a fast-paced environment.

Preferred Qualifications

Bachelor’s degree

“Armanino” is the brand name under which Armanino LLP, Armanino CPA LLP, and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP and Armanino CPA LLP are licensed independent CPA firms that provide attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition’s knowledge will result in termination of contract.

Certain states require us to disclose the pay range and benefits summary for job openings. For Washington residents, the compensation range for this position: $36/hour - $42/hour. For Southern California residents, the compensation range for this position: $36/hour - $42/hour. For Northern California residents, the compensation range for this position: $36/hour - $42/hour. Compensation may vary based on skills, role, and location.

Armanino has a robust offering of benefits, including:

Medical, dental, vision
Generous PTO plan and paid sick time
Flexible work arrangements
401K with Profit Sharing
Wellness program
Generous parental leave
11 paid holidays

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

To view our Consumer Notice at Collection for job applicants, please visit: https://www.armanino.com/terms/ccpa-employee-notice/

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

Related Jobs

Administrative Assistant

City of Livermore, CA • Full-time • Livermore, California, United States • $7k - $8k / month • 2d ago

Additional Services

2d ago

Apply

Administrative Assistant II

Abbott Laboratories • Full-time • Alameda, California, United States • $24 - $48 / hour • 2d ago

Additional Services

2d ago

Apply

Billing Clerk / Administrative Assistant

Community Association Management (CAM) • Full-time • Pleasanton, California, United States • $25 - $27 / hour • 5d ago

Additional Services

5d ago

Apply

Real Estate Transaction Coordinator

Veev, By Lennar • Independent Contractor • Hayward, CA, US • 6d ago

Additional Services

6d ago

Apply

Administrative Assistant

Kwan Wo Ironworks Inc. • Full-time • Hayward, California, United States • $50k - $65k / year • 1w ago

Additional Services

1w ago

Apply

Executive Assistant - CMC Administration - Full Time - 8 Hour - Days

John Muir Health • Full-time • Concord, California, United States • $36 - $54 / hour • 2w ago

Additional Services

2w ago

Apply

Medical Administrative Assistant (MA Experience Required)

Stanford Health Care- University Health Care Alliance • Full-time • Pleasanton, California, United States • $27 - $35 / hour • 2w ago

Additional Services

2w ago

Apply

Administrative Assistant

Malulani Inc • Part-time • Pleasanton, California, United States • $24 - $26 / hour • 3w ago

Additional Services

3w ago

Apply

Claims Assistant

ICW Group • Full-time • Pleasanton, California, United States • $19 - $30 / hour • 3w ago

Additional Services

3w ago

Apply

Administrative Assistant

Construction Testing Services (CTS) • Full-time • Pleasanton, California, United States • $65k - $80k / year • 3w ago

Additional Services

3w ago

Apply