The Real Estate Assistant will be responsible for providing administrative support, overseeing real estate transactions, inspections, managing customer service interactions, and ensuring smooth organizational operations. If you are passionate about real estate, have excellent organizational skills, and enjoy working in a fast-paced, luxury environment, we would love to hear from you!
To apply, please send your resume and a cover letter to info@mzluxuryhomes.com
Key Responsibilities:
1. Administrative Support:
- Handle day-to-day administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
- Maintain and organize property listings, contracts, and transaction documents.
- Schedule appointments, meetings, and property showings for clients and the realtor.
- Ensure all paperwork is completed in a timely and accurate manner.
- Prepare and manage client and property files, keeping them updated and easily accessible.
- Provide organizational support for the realtor, assisting with time management and meeting preparation.
2. Property Showings & Open Houses:
- Assist with scheduling and conducting property showings for potential buyers.
- Help set up and prepare for open houses, including marketing materials, signage, and presentation materials.
3. Client & Vendor Coordination:
- Communicate effectively with clients, vendors, and contractors to ensure all transactions are on track.
- Coordinate property inspections, appraisals, and other necessary appointments.
- Assist with client follow-ups, ensuring a high level of satisfaction and communication.
4. Marketing & Social Media:
- Assist with the creation and distribution of marketing materials, including flyers, brochures, and email campaigns using Mailchimp.
- Help manage and update social media accounts consistently (Instagram, Facebook).
- Create property presentations and listing descriptions.
5. Additional Duties:
- Provide general assistance with special projects as needed.
- Assist with research on the local market, new listings, and competitor properties.
- Handle confidential information with discretion and professionalism.
Qualifications:
- Valid Driver’s License & Access to a Car – Must be able to travel to property showings and open houses.
- Prior Experience in Real Estate (preferred but not required) – Previous experience as a real estate assistant or in a similar administrative or sales role is a bonus.
- Strong Organizational Skills – Must be able to manage multiple tasks simultaneously and maintain attention to detail.
- Tech-Savvy – Familiarity with real estate software (MLS), social media platforms, and basic office tools (Microsoft Office, Google Suite).
- Excellent Communication Skills – Both written and verbal, with a professional demeanor.
- Self-Starter – Must be able to take initiative and work independently in a fast-paced environment.
- High Level of Professionalism and Discretion – Ability to handle sensitive information with confidentiality.
- Fluency in Russian (preferred but not required) – A strong command of both written and spoken Russian is a plus to serve our diverse clientele.
Additional Qualities:
- Customer Service-Oriented – A positive, can-do attitude and ability to deliver outstanding service to clients.
- Detail-Oriented & Proactive – Anticipates needs and addresses issues before they arise.
- Flexible & Adaptable – Willing to assist with various tasks and adjust priorities as needed.
Position Details:
- Schedule: Monday to Friday 9am-5pm (hours may vary), occasionally on weekends for open houses/showings
- Location: Aventura, Florida
This position will provide you with the opportunity to work alongside a luxury realtor, helping to deliver exceptional service to high-net-worth clients and gain valuable experience in the luxury real estate market.
