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Executive Assistant

Full-time • Laguna Hills, California, United States • $43 - $63 / hour • 4w ago

Title: Executive Assistant

Location: Laguna Hills, CA

Department: Hospital Administration

Status: Full-time

Shift: Days

Pay Range*: $43.00/hr - $63.00/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups – consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

The Executive Assistant reports directly to the Chief Executive Officer (CEO). This position maintains schedules for both the CEO and the Chief Financial Officer (CFO). Furthermore, this position is responsible for diverse and advanced administrative functions. This position will routinely interact with high level executives in a professional and confidential manner. Lastly, this position is required to prepare professional correspondence, presentations, and take Finance and the Board of Director Committee minutes.

This position requires the full understanding and active participation in fulfilling the mission of Saddleback Medical Center. It is expected that the employee demonstrate behavior consistent with our core values: Integrity, Accountability, Best Practices, Compassion and Synergy. The employee shall support Saddleback Medical Center’s strategic plan and participate in and advocate performance improvement/patient safety activities.

Essential Functions and Responsibilities of the Job

Manages the CEO and CFO’s schedule prioritizing and maintaining workloads to ensure each executive is adequately prepared for each meeting.
Arrange travel as often as needed ensuring all information is organized to provide appropriate tracking of expense reports and reimbursement.
Effectively interacts and communicates with high level leadership and board members / directors to ensure all leaders have necessary follow-up materials for all meetings.
Provides high level administrative and clerical support to foster smooth Hospital Administration operations.
Prepares accurate and professional correspondence on behalf of Sr. Leadership.
Professional interacts with Sr. Leadership as well as Board / Committee Members across the MemorialCare health system and outside agencies.
Effectively maintains schedules, meetings, conferences etc.
Records meeting meetings accurately and in a timely manner.
Initiates and accurate tracks Purchase Orders, Reimbursement and Expense Reports.
Manages daily administrative duties to support Hospital Administration.
Ability to prioritize and multitask.
Other duties as assigned

Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities. Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...Check out our MemorialCare Benefits for more information about our Benefits and Rewards.