Administrative Assistant

Full-time • Fullerton, California, United States • $21 - $25 / hour • 6d ago

Benefits:

Bonus based on performance
Opportunity for advancement
Paid time off
Stock options plan
Training & development

Benefits/Perks

Competitive Compensation
Paid Time Off
Career Growth Opportunities

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person, customers, vendors and technicians
Schedule service/maintenance and estimate appointments and maintain a calendar on designated CRM systems
Scheduling and dispatching various teams in office
Write emails, memos, and letters and distribute them appropriately
Providing administrative support to Management
Maintain an organized filing system and reports
Develop, update, and maintain relevant office procedures
Collect payments and invoice processing
Inventory tracking and maintenance

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects