About Us Project Homeless Connect (PHC), sponsored by Community Initiatives, collaborates with city agencies, businesses, and organizations to provide comprehensive, holistic services at our events and through ongoing support for those at risk of homelessness, currently homeless, or transitioning from shelter to permanent housing. Join us in making a difference in the San Francisco community!
Position Summary We're seeking a dynamic and dedicated Executive Assistant (EA) to join our team and provide top-notch administrative support to our Executive Director and Operations department. If you're a proactive, detail-oriented professional with a passion for making a positive impact, we want to hear from you!
Key Responsibilities
- Administrative Support: Manage the Executive Director's calendar, complete expense reports, prepare confidential correspondence, arrange meetings, itineraries, and agendas, and compile documents for project-related meetings.
- Schedule Management: Ensure the Executive Director's schedule is followed and respected, and oversee the leadership team and agency-wide meetings schedule.
- Gatekeeper and Gateway: Create win-win situations for direct access to the Executive Director's time and office.
- Communication: Communicate on behalf of the Executive Director with Advisory Committee members, donors, PHC staff, and others regarding PHC's initiatives.
- Issue and Concern Management: Research, prioritize, and follow up on incoming issues and concerns, including sensitive or confidential matters.
- Internal Liaison: Facilitate smooth communication between the Executive Director's office and internal departments, maintaining credibility, trust, and support.
- Executive Support: Inform the Executive Director of upcoming commitments and responsibilities and act as a "barometer" for office environment issues.
- Relationship Building: Lead efforts to build relationships crucial to the organization's success and manage special projects.
- Critical Deliverables: Complete critical tasks with a hands-on approach, including drafting acknowledgment letters and personal correspondence.
What We're Looking For
- Bachelor’s degree or equivalent experience required.
- 5-10 years of experience supporting C-Level Executives, preferably in a non-profit organization.
- Strong organizational skills with excellent attention to detail.
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Canva, Teams, Zoom, and Salesforce.
- Exceptional interpersonal skills and ability to build relationships with stakeholders.
- Expert-level written and verbal communication skills.
- Proactive problem-solving approach with strong decision-making capabilities.
- Ability to handle confidential information with discretion.
- High level of emotional maturity.
- Team player who can also work effectively independently.
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
- Forward-thinking and solution-oriented.
Why Join Us?
- Impact: Be part of a mission-driven organization making a real difference in the lives of San Francisco's homeless and at-risk communities.
- Growth: Opportunity for professional development and growth within a supportive and dedicated team.
- Community: Work within a close-knit, community-oriented environment where your contributions matter.
If you're passionate about helping those in need and possess the skills and qualifications listed above, we encourage you to apply and join our dedicated team at Project Homeless Connect. Together, we can make a lasting impact in our community.
To Apply: Please submit your resume and a cover letter detailing your qualifications and interest in the position. Community Initiatives is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.
Job Type: Part-time
Pay: $28.00 - $30.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
