JOB OVERVIEW Accounting Assistant/Purchasing Agent
SUMMARY:
Reliable and accurate maintenance of accounts payable and receivable. Provide administrative support as needed. You will be responsible for basic Accounts Payable and Receivable processes utilizing QuickBooks Enterprise, Microsoft Office, and DTools. Ability to work with vendors to accurately report both past and current detail. Ensuring we capture available discounts for vendors. A team player with keen interest in developing successful relationships with Vendors and Customers. A willingness to excel, adapt, and learn as our business environment grows and changes.
Accounts Payable (daily or weekly as needed)-
- Monitoring of the purchasing email in order to track bills approved for payment.
- Code and enter approved bills in QuickBooks.
- Set up new vendor detail into QuickBooks, including collection of W9 when warranted.
- Track credits from vendors and apply accordingly.
- Prepare AP report and supporting documentation for Check Approval Communication channel for approval by management prior to check run. Process weekly check run of approved bills due.
- Review vendor account statements and keep all vendor accounts current.
Accounts Receivable (daily or weekly as needed)
- Monitoring of the customer receivables via merchant deposits
- Receive and enter customer check payments received via mail into QuickBooks
- Monitoring of D-tools, invoice customers as indicated
- Make banking deposits as needed
- Weekly review of customer balances and work to clear any old receivables due
- Process all regularly scheduled customer billing
Purchasing Agent
- Ensure mapping on back end is correct
- Ensure Part vs Equip is defined and utilized
- Ensure we actively get the best deals for the correct product ordered
- Ensure inventory tracking app and QB are in agreement for inventory
- Ensure change orders are accounted for in QB timely and accurately
Admin (daily or weekly as needed)
- Mail processing
- Weekly filing of accounting documents processed
- Answering phones and monitoring finance voicemail and email
Other
- Attend company business meetings as scheduled
- Weekly updates to Controller
- Other projects as assigned
- Vehicle maintenance management
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 30 pounds and occasionally lift and move objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Position Location: 40173 Truckee Airport Blvd Ste 101 Truckee CA 96161
1 week of travel per quarter to Austin, TX expected
Standard benefits package including eligibility for medical with contribution, 401K, PTO, and holidays.
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Ability to Commute:
- Truckee, CA 96161 (Preferred)
Ability to Relocate:
- Truckee, CA 96161: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Truckee, CA 96161
