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ADMINISTRATIVE ANALYST (ADMINISTRATION)

Full-time • Los Angeles, California, United States • $61k - $92k / year • 3w ago

Salary

$61,068.80 - $91,561.60 Annually

Location

Los Angeles, CA

Job Type

Regular Employee

Job Number

2400489

Cabinet

PROGRAM MANAGEMENT

Cost Center

8810 - PROGRAM MANAGEMENT EXECUTIVE OFFICE

Opening Date

03/24/2025

Closing Date

4/7/2025 5:00 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

Non-Contract

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Provides journey-level administrative, technical, analytical, and/or budgetary support for an assigned department.

Recruitment Timelines: Interviews are projected to be scheduled for the week of April 14, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Examples of Duties

Provides administrative support for a department or division in one or more of the following areas as assigned, which may include budget preparation and administration, contract monitoring, and personnel administration

Conducts research and prepares reports requiring compilation and analysis of data

Conducts forecasting analyses and studies

Develops program management, data tracking, and other software applications on personal computers

Develops and implements records maintenance and analysis systems

Monitors projects and programs

Confers with internal and external stakeholders regarding various matters as assigned

Represents the department at meetings, committees, and conferences

Performs and formulates financial, administrative, policy, and organizational analyses and recommendations

Advises management and staff regarding performance and funding matters

Monitors assigned departmental operating and capital budgets

Prepares recommendations for proposed expenditures of capital funds

Researches and recommends appropriate action regarding performance and budget variances

Reviews grant requests

Monitors grant expenditures

Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

Bachelor's Degree in Business, Public Administration, or a related field

Experience

One year of relevant experience performing basic or entry-level budgeting and/or administrative work

Certifications/Licenses/Special Requirements

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

Experience providing administrative and analytical support to executive leadership
Experience performing special projects, collaborating and reporting across departments
Experience utilizing Windows 10, Microsoft Office Word & Excel and Microsoft Teams.
Experience accumulating, tracking and progress reporting multiple departments projects on excel and one status work sheet

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

Theories, principles, and practices of budget, accounting, financial, and administrative and technical analysis
Research and report preparation methods
Mathematics and business statistics
Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

Performing statistical and financial analyses
Analyzing situations, identifying problems, and developing and recommending solutions
Exercising sound judgment and critical thinking in making decisions
Communicating effectively orally and in writing
Preparing comprehensive reports and correspondence
Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

Research, compile, and analyze data
Handle highly confidential information
Meet tight time constraints and deadlines
Think and act independently
Follow oral and written instructions
Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

Typical office situation
Close exposure to computer monitors and video screen

Physical Effort Required

Sitting at a desk or table
Operate a telephone or other telecommunications device and communicate through the medium
Type and use a keyboard and mouse to perform necessary computer-based functions
Communicating through speech in the English language required

(HT)

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.

Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

*Please refer to the applicable benefit type (Regular or Temporary)*

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical/Dental/Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays - 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.
Years of Service Annual Accrual
Hire date - 5 years 20 days
Beginning of 6th - 10th year 25 days
Beginning of 11th - 15th year 30 days
Beginning of 16th + years 35 days

Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits: Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only:

Kaiser medical insurance
Public Pension Plan
457/401K Plan
Flex Spending
Paid Sick Time
Fare Media
Rideshare Subsidies
Metro One Fitness membership

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro’s Pension & Benefits website at www.benefits.metro.net.

Employer

Los Angeles County Metropolitan Transportation Authority (CA)

Address