Position Summary
The Real Estate Specialist will assist and support the Real Estate Department by coordinating real estate activities necessary to provide for efficient and effective coverage of lease administration and special projects. The Real Estate Specialist supports the company goals by focusing on personal accountability, customer service and work efficiency.
Essential Job Functions
- Monitor lease renewal, purchase option and termination dates to ensure appropriate actions are taken by the applicable deadline dates and prepare and tender appropriate notices for same pursuant to directives received from Property Management
- Enter new sites and leases into Real Estate Database including abstraction of Options and Terms, Clauses and Obligations
- Audit leases for accuracy in the Real Estate Database
- Assist in the development and maintenance of departmental reporting including database queries using Query Builder/Visual Query, preparation, management and publishing of real estate reporting and management of the Real Estate Database
- Act as internal Real Estate Database resource for other users
- Perform ad hoc lease research and interpretation
- Process property address and ownership changes
- Facilitate EFT and Vendor set-ups including landlord banking changes
- Conduct due diligence reviews of leases for acquisitions
- Review monthly AR and AP activities including tenant rent income, aging reports, and account reconciliations
- Assist in the documentation of real estate transactions/management of real estate documents and contracts including leases, deeds, etc.
- Liaison with attorneys regarding amendments, CCRs, SNDAs and Estoppels, default issues as well as ad hoc requests for easements and right of entry/access by third parties
- Process lease amendments according to negotiated terms
- Work with the Tax department on Landlord/Tenant tax issues with timely follow-up
- Ensure compliance with tenant and landlord insurance requirements
- Assist with numerous special projects as assigned.
- Promptly and effectively communicates with both internal and external customers
Requirements
- High School diploma required, college education preferred in business or related field.
- Computer proficient in MS Office (Word, Excel, Outlook) and database applications.
- Ability to learn new computer programs and web-based applications.
- Strong organizational skills and written and verbal communication skills.
- Ability to handle multiple projects (possess multi-tasking skills) with strong attention to detail in a fast-paced environment.
- Ability to accurately work with numbers is required and a prior legal background, experience in real estate/property management and/or lease administration is preferred.
- Team player with professional demeanor.
Physical Demands
- Ability to sit for long periods of time.
- Ability to operate computer keyboard for data entry.
- Ability to communicate, verbal and written, to associates, attorneys, landlords and other external customers.
- Ability to read computer screen accurately for data entry.
- Ability to use fax machines and copiers.
- Ability to hear and speak for support for telephone communications.
- Ability to work under stressful situations.
Job Duties May Change With Or Without Notice.
#Hybrid
Circle K is an Equal Opportunity Employer.
The Company complies with the Americans with Disabilities Act (the ADA) and all state and local disability laws. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the ADA and certain state or local laws as long as it does not impose an undue hardship on the Company. Please inform the Company’s Human Resources Representative if you need assistance completing any forms or to otherwise participate in the application process.
Click below to review information about our company's use of the federal E-Verify program to check work eligibility:
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