Real Estate Executive Assistant

Full-time • Austin, TX, US • 1w ago

The Job Opportunity

Moreland luxury office of Cord Shiflet is looking for a trustworthy and committed Real Estate Executive Assistant with an excellent work ethic, drive to succeed in a supportive role, and love for the industry
Reporting directly to Cord, the ideal candidate will hit the ground running, sharing his/her expertise in office administration and support
This is an opportunity to join a high performing team with Austin's top selling agent 15 years running and Austin's homegrown brand of Moreland Properties
For more about Cord Shiflet Group visit: https://cordshomes.com/

Core Responsibilities

Process job (we will teach process)
Back end Skyslope files for all team members
PG Dropbox files for team members
Annual homestead letters (to buyer clients from the year prior)
Schedule annual house anniversary deliveries (for buyers 3 years back)
Interface with other agents (and some clients) over the phone and represent the group well
Manage calendars both business and personal
Schedule buyer tours, create agendas, set appointments and prep all the MLS and background paperwork that goes into luxury home tours
Set up real scout searches for buyers and sellers
Send Sellers Shields to sellers
Create listing presentations and help with comparative market analysis
Draft marketing proposals for listings
Create marketing updates for listings for agents to proof and send
Maintain and print Listing Books and Buyer Books annually and keep copies
Submit listing info internally through marketing coming soon, just listed, new price, sold
Assist with occasional event planning for clients including booking venues, décor and planning the F&B
Maintain deal spreadsheets, business plans and reports
Maintain active pipe and database for lead agent
Interface with marketing and submit requests
Occasionally help with set up open houses
Coordinate photoshoots and video filming
Website maintenance and updates
Custom website creation per listing
Load properties into MLS/TAN/ALN
Support Cord's office by talking with vendors, managing receipts/expense reports etc
Running the office from the command center and keep everyone on track
Draft buyer and listing agreements, amendments and other paperwork related to real estate for review by a member
Request client testimonials and post online/website
Annual employee agreements
Occasional personal errands and correspondence (such as holiday cards) for lead agent
Personal logistic support for lead agent, including personal bill pay, vendor coordination

Qualifications

Detail oriented and organized
Proactive and positive "can do" attitude
2 or more years of administrative office experience or executive assistant experience preferable in a real estate environment
Previous real estate assistant experience preferred
Advance skills in Microsoft office and or comparable Mac applications
Excellent track record of being process driven
Rolling up sleeves to get done what needs to be done and sniff out any potential issues or pitfalls and getting ahead of them
Superior writing skills (property descriptions, emails, letters, thank you)
InDesign experience preferred
Math skills preferred
Ability to handle tight deadlines, multi-task, work cross-functionally, and prioritize work in a fast paced, and dynamic environment
Must have a serious commitment to confidentiality for our clients and group members
Desire to commit to a position for a minimum of 3 years or longer
Candidates should have a love of the industry and a dedication to supportive roles; this position is not a path toward an agent position

Schedule

Monday to Friday

Main hours: 9am-5pm in person at 3825 Lake Austin Boulevard
This position is in office everyday with some errands weekly

Salary And Benefits

60-70k Annual Base
Percentage bonus on lead agent's closed deals less marketing expenses
End of year bonus based on group production

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