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Executive Assistant

San Francisco, California, United States • $64k - $86k / year • 4w ago

Executive Assistant

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Job ID

10116218

Location

San Francisco, California, United States

Business

Lucasfilm

Date posted

Mar. 21, 2025

Job Summary:

This role is considered Hybrid, which means the employee will work 2-3 days onsite at a Company designated location and occasionally from home.

We are looking for a team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Industrial Light & Magic.

The Executive Assistant provides administrative assistance to the SVP & General Manager of ILM. The EA is on the front line for all demands on the executive office. In this position, the EA must be very personable, detail oriented, discreet, organized, tech-savvy, and able to multi-task in a fast-paced environment.

What You’ll Do

Facilitate daily workflow of the SVP’s calendar, scheduling meetings, handling meeting logistics, etc.
Execute complex travel arrangements (including international travel) including visa procurement
Process expense reports
Handle all phone calls and written requests in a timely manner
Keep the department running smoothly by answering phones for the department, maintaining accurate databases of phone calls and interview requests, ordering supplies, mailing and shipping, etc.
Oversee tactical planning for special presentations as needed
Process invoices and purchase orders for the department
Meet and greet visitors and handle logistics for VIP and Client visits
Other projects as assigned

What We’re Looking For

Bachelor's degree or equivalent experience, ideally in a production environment
5+ years’ of experience providing executive level administrative support preferably within the entertainment industry
Demonstrated professionalism and ability to maintain the highest level of confidentiality
Ability to work autonomously and handle many tasks efficiently with a high level of detail and accuracy within a fast-paced, multi-project, tight deadline environment
Excellent communication skills (written and verbal) with all levels of executives and with the public including press, fans and VIP talent; ability to use correct etiquette when speaking with productions, agencies, other studios, etc.
Must be proficient with the following software; G Suite and Microsoft Office; Adobe Photoshop and Concur a plus
Demonstrated ability to partner with others and build relationships
Must be customer-focused, innovative, solution-oriented and efficient
Must keep a positive attitude and work well under pressure
Excellent organizational and follow-through skills
Role requires ability to work in multiple time zones
Role requires overtime work

The hiring range for this position in San Francisco, CA is $64,300 to $86,100 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.