LBA Realty | LBA Logistics is a full-service real estate investment and management company with a diverse portfolio of industrial and office properties in major markets throughout the U.S. including California, Colorado, Washington, Arizona, Texas, Illinois, and New Jersey. We are a privately held company that was founded in 1991 and are comprised of 250 team members. LBA Realty consists of several real estate investment funds and joint venture partnerships with multiple investors including sovereign wealth funds, endowments, foundations, pension funds, and high-net-worth individuals.
We have an exciting opportunity for an Assistant Property Manager to join our team in the Wilsonville, Oregon office. Reporting to the Regional Operations Manager, you will provide support to the Operations Team and assist with the management of a 2.5+ million square foot portfolio of industrial properties located throughout the Portland, Oregon and Boise, Idaho areas.
About The Role
- Manage frontline responsibilities for tenant calls/service requests and memo communications for the portfolio.
- Provide administrative support to Sr. Property Manager and Regional Operations Manager, as needed.
- Ensures vacant spaces are show-ready and coordinates building access to brokers, tenants and vendors.
- Responsible for building and maintaining relationships with tenants and vendors.
- On-call for fire alarms and other property emergencies during business hours and after hours.
- Draft service contracts, purchase orders, and work authorizations.
- Review and approval of property accounts payable invoices, and follow-up on vendor payment issues as they arise.
- Actively finds ways to reduce operating expenses while striving to increase the quality of service we receive from vendors and provide tenants.
- Will be responsible for ensuring code compliance and proper equipment maintenance for all properties.
- Actively participate in team meetings and drive portfolio action calls.
- Coordinate tenant move-ins and move-outs.
- Coordinate tenant appreciation events annually at all properties, as applicable.
- Supports monthly and quarterly financial reporting process, including accruals and variance comments.
- Assist with annual CAM reconciliations.
- Assists with preparation of the annual budgets.
- Will complete a variety of accounts receivable functions, such as delinquency calls and letters, payable applications, and delinquency notes.
- Assists in reviewing monthly tenant billings to ensure accuracy and be able to field tenant questions regarding billings and cash applications.
- Assist operations and engineering teams with other administrative and office support tasks, as needed.
- Responsible for performing on-site monthly and/or quarterly inspections.
What We Are Looking For In a Candidate
- High school diploma required
- Four-year degree is preferred
- Real Estate License required
- Minimum of 2-3 years of experience as an Assistant Property Manager in Commercial Property Management. Industrial property experience preferred.
- Excellent internal and external customer service skills with an ability to multi-task and handle interruptions calmly and politely.
- Strong communication skills, both oral and written.
- Must be proficient with word processing & spreadsheet software (Word and Excel).
- Must be a self-starter with strong organizational, problem-solving and analytical skills; able to manage priorities and workflow
Salary Range
The anticipated base salary range for this position is $68,000–$75,000 per year. Actual salary will depend on several factors, including, but not limited to, experience, other job-related skills and qualifications as permitted by law. Full time employees may be eligible for benefits including health insurance, dental insurance, vision insurance, life insurance, 401k matching program, Basic Life and AD&D Insurance, Voluntary Life and AD&D, Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, paid holidays and vacation. Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employee’s performance and LBA Realty’s performance on an annual basis.
our commitment to an inclusive workplace
LBA is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.
PHYSICAL DEMANDS
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand; walk; sit for extended periods of time; use hands to feel, handle, or type; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must occasionally lift and/or move or carry up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. Additionally, the employee may be required to drive to a property, walk on uneven ground, walk through a construction site, be exposed to dust or fumes and work around machinery or equipment.
