Administrative Assistant

Full-time • Lodi, California, United States • $18 - $20 / hour • 1m ago

Job Summary
This position works 10 hour shifts Monday through Thursday, off Friday and the Weekend.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong communication skills, proficiency in office management, and the ability to handle multiple tasks efficiently. This role is crucial for ensuring smooth operations within the office and providing exceptional support to both staff and clients.

Responsibilities

Manage phone systems, including answering calls, directing inquiries, and taking messages as needed.
Perform data entry tasks accurately and efficiently to maintain up-to-date records.
Assist with calendar management by scheduling appointments and coordinating meetings.
Handle administrative duties such as filing, document preparation, and office organization.
Act as a personal assistant to executives or team members when required.
Utilize QuickBooks for basic financial tracking and reporting.
Maintain confidentiality of sensitive information while managing office communications.
Support office management activities to ensure a productive work environment.
Scanning and saving documents, roughly 1,000 pages a week
Scheduling appointments and vendor follow ups
Entering Deposits in QuickBooks
Depositing checks through a check scanner
Microsoft Outlook scheduling
Collecting, recording, and depositing rental payments and maintaining rental spreadsheet

Requirements

Proven experience in an administrative role or similar position is preferred.
Familiarity with phone systems and data entry processes is essential.
Strong organizational skills with the ability to manage multiple priorities effectively.
Bilingual candidates are encouraged to apply for enhanced communication capabilities.
Proficiency in QuickBooks is advantageous but not mandatory.
Excellent verbal and written communication skills are required.
Ability to work independently as well as part of a team.
A proactive attitude with a willingness to learn and adapt in a fast-paced environment.

Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported!

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits: