Executive Administrative Assistant

Full-time • Santa Clarita, California, United States • $23 - $26 / hour • 1m ago

Select Painting & Construction, Inc. has been in business for over 30 years. We are a family owned and operated business since 1991. Select Painting and Construction, Inc. has 4 divisions: Painting, Reconstruction, Waterproofing, and Wrought Iron Fabrication and Installation.

Please visit us on our website to get to more about us. We are also on Instagram and Facebook.

We are currently hiring for an: Executive Administrative Assistant who is proficient in Excel.

Reports to: Office Managers including CFO

Classification: Non-exempt, Hourly

Schedule: 20 - 36 Hours per week (Mon-Thurs 8a-5p, Friday 8a-12p)

Salary: $43,680- 48,672= $23.00 - $26.00 per hour (with opportunity to grow)

Duties:

Handle daily office administrative tasks including emails, phone lines and messages
Assists managers in operations and communications to ensure action items are followed through when needed
Manage relationships and communication with employees, partners, customers and vendors
Organizing meetings, including scheduling, and sending reminders when necessary
Must be able to identify and resolve independently issues with calendar and schedule
Will assist the managers in the preparation, set-up, and follow-up (including scheduling, arranging for equipment orders, drop-off’s, and pick-ups, documenting accurately, and coordinating follow-up items to completion) of the operations for the company.
Deliver results under aggressive deadlines with the ability to multi-task
Multi-task and change direction quickly
Use various computer software’s including Microsoft Excel and Word as well as Gmail suite.
Use all basic functions in Excel including basic formulas.
Save documents as PDF’s in correct folders and insert additional documents in Adobe Acrobat Pro.
Service Titan (receipt tracking app) daily and print out and organize receipts from foreman.
Keep employee uniforms organized at all times. Take inventories and order additional clothes as needed.

Requirements:

Bilingual is a MUST.
Must be highly proficient in Excel, Word and Adobe Acrobat Pro.
Must know how to save documents in correct folders, determine folders, save as different file formats as needed including saving as a pdf.

2-5 years administrative experience with excellence in written communications
2 years Customer Service experience with the excellence in verbal communications
Excellent time management skills and the ability to prioritize multiple projects at one time
Ability to take direction from multiple people and seek direction when uncertain
Proficient in multiple computer software’s, Typing: 30 WPM
Ability to sit for long periods of time
Ability to work in busy work environmentsBenefits: