Job Description

As Affordable Property Coordinator -New Rochelle, you will be responsible for assisting the PM at Stella with day-to-day data management and communication with on-site and property staff.

Essential Functions:Position will perform varied duties to include but not limited to:

Provide administrative support for property managers at Stella and Director of Operations
Prepare weekly/bi-weekly staff payroll
Administer paper and digital files, keeping ALL records well-organized and easily retrievable for management team
Manage onboarding of new vendors ensuring that all required documents are completed correctly and are up to date. Create short form contracts based on vendor proposals and ensure that all appropriate parties sign them
Process checks, rental payments, security deposits. Process invoices for payment, handle tenant security deposits, and rent collection. If required, inspect property and units,
Account Payables: Code vendor invoices and submit them for approval and payment. Maintain a monthly expense budget spreadsheet for reference in the event of any discrepancies
Accounts Receivable: Assist property managers to proactively manage resident arrears and pursue appropriate actions. Maintain status report of tenants in legal
Manage stock supply inventory for the management office and concierge
Assist the Property Manager to curate a unique move-in experience for incoming residents
Assist in process of on-boarding new residents, including welcome letters, rental applications and status updates, and process security deposits and first/last months' rent
Process new resident move-ins in Yardi, confirm with residents that all required documents are submitted,
Perform resident move-in orientations and ensure apartment is ready for residents' confirmed move-in dates
Effectively respond to questions from manager(s), employees, and vendor contacts
Assist with maintaining resident retention, renewal process & move out process
Manage communication with residents, prospective applicants, staff, and corporate office
Present a strong in-person/phone presence, answer calls, communicate effectively with residents and prospect walk-ins
Manage permit process for on-site and off-site parking facility. Maintain status report. Manage process of obtaining permits from City of New Rochelle. Maintain parking matrix for both On-site and New Roe garage. To be sent to TMD weekly
Manage residents' amenity reservations, including confirming/booking desired date/time of events and adding required fees to their ledger
Assist in the planning of staff engagement events
Provide Concierge coverage when there is limited staff on-site
Any other delegated tasks assigned by the Senior Property Manager or Director of Operations
Manage the general property email box/invoice email box
Check USPS mail boxes for Leasing/Management mail
Assist with property inspections/walks
Assist with resident retention event planning *this may require work on late evenings to attend /host resident events
Maintains well-documented tenant files and related documentation regarding application intake, tenant recertification and continuing eligibility in accordance with policies and procedures
Manage lottery waitlist
Process initial certification for new affordable move ins
Process recertification for 95 affordable units
Support Property Manager with preparing for State Inspections
Low Income Housing Tax Credit Certification (REQUIRED)

Language Skills:

Ability to read, write business reports, and correspondences; comprehend and communicate Company regulations, policies and procedures. Ability to effectively respond to questions from manager(s), employees and vendor contacts

Schedule:8-hour shift (Tuesday through Saturday 9AM-530PM)

Salary:$65,000.00 per year

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

WB Residential Communities, Inc.

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Affordable Property Coordinator - New Rochelle